Asset Loan Locker

RIFE TECHNOLOGIES · SMART LOCKERS Automate & Simplify
Asset Loans
Around The Clock Secure, self-service device loaning — 24×7. Zero staff. Zero queues. Total visibility. Request a Demo See How It Works  Self-service · 24×7 · Zero wait   24×7 Self-service access 25+ Years of expertise 100% Automated tracking 0 Staff per loan UNDERSTANDING YOUR CHALLENGES What’s holding your team back? Manual device management creates friction at every step. Here’s what we eliminate. No round-the-clock access Users can’t borrow devices outside office hours — blocking productivity when it’s needed most. Manual tracking chaos Spreadsheets and paper logs mean lost devices, zero accountability, and endless chasing. IT time wasted Staff spend hours issuing and chasing devices instead of focusing on higher-value work. No cross-site visibility Managing inventory across multiple locations with no central view is nearly impossible. THE RIFE SOLUTION Effortless device loaning, end to end Our smart loaner lockers automate every step — from booking and access to return tracking and charging. ALWAYS AVAILABLE Self-service access, any time of day Users borrow fully charged devices at any time — no queues, no waiting for staff. Authenticate, select, collect. Done in seconds. Eliminates wait times at service desks Available 24 hours, 7 days a week Secure authentication at every locker Works with existing ID badge systems  24×7 ACCESS FULL VISIBILITY Automated tracking & real-time management Every loan tracked from issue to return — automatic alerts, full audit trails, and a live dashboard across all sites. No manual entry. Ever. Real-time loan status for every device Automatic overdue alerts to users and admins Complete audit trail for compliance RFID self-service functionality available  SMART TRACKING ENTERPRISE SCALE Built for large-scale, multi-site deployments From a single office to a nationwide network, our modular locker systems scale to any footprint with central management across every location. Modular, expandable configurations Manage all sites from one dashboard Simultaneous charging across all bays Consistent experience at every location  ENTERPRISE READY SIMPLE IMPLEMENTATION From pilot to full rollout in 3 steps We handle everything — from site assessment to go-live — so you can focus on what matters. 01 Design your solution We assess your locations, device volumes, and workflow to create the perfect locker configuration. 02 Launch a pilot Within weeks, your branded pilot is live. Validate experience and ROI before a full rollout. 03 Scale across sites Roll out with modular, compliant configurations. Fully operational in under 8 weeks. PLATFORM CAPABILITIES Everything included as standard Complete control — bookings, reporting, charging, and integrations all in one platform. 24×7 Bookings & reservations Reserve devices in advance — available when and where needed. 100% Granular access control Set loan durations, user groups, and fine policies to match your workflow. ⚡ Smart charging Always deploy the best-charged device. Auto cut-off when full. 0 Manual admin Full audit trails and automated reporting — zero manual data entry. 🕑 Power management Energy-efficient overnight charging cycles set automatically. API Third-party integrations Works with ITSM platforms and existing ID systems out of the box. INDUSTRIES WE SERVE Tailored for every organisation Our loaning solution adapts to the demands of your sector. Universities 24×7 device access across smart campuses, saving staff hours every week. Healthcare Maximise shared device usage and automate loaning in clinical environments. Workplaces Seamless device sharing across hybrid offices and remote sites. Defence Secure, accountable access to critical equipment in high-security environments. Emergency Services Instant device access for frontline workers — faster response times. Industrial Streamline device and tool management on the factory floor. WHY RIFE TECHNOLOGIES How we beat the alternatives Traditional approaches leave gaps. Our smart locker system closes them all. Compared to The Rife advantage Manual loan desks No fixed hours, no dedicated staff — 24×7 self-service with a complete automated audit trail. Basic storage cabinets Our lockers track loans, charge devices, send overdue alerts, and integrate with your IT systems. Spreadsheet tracking Real-time visibility, automatic notifications, and zero manual data entry from day one. Generic vending machines Built for IT asset loaning — smart charging, advance booking, RFID, and full reporting built in. “ The automated system allows me to see how many devices are being borrowed, who by, and when. It is its own proof that the self-service loaning system is a massive improvement — and worth every penny. IT SUPPORT MANAGER · ENTERPRISE CLIENT COMMON QUESTIONS Frequently asked questions Everything you need to know before getting started. How does the loaning system work?+ Users authenticate at the locker (ID card, PIN, or app), select a device, and the locker releases it automatically. Every loan is tracked from issue to return — no staff involvement required. What devices can be loaned?+ Laptops, tablets, handheld scanners, tools, and other IT equipment. Each locker bay is configured to fit the specific device type you need to manage. Is the system secure?+ Yes. Electronic locks, secure authentication, and a complete timestamped audit trail — so you always know exactly who has which device and when it was taken. Can the solution be customised?+ Absolutely. Loan durations, user access levels, fine policies, notification rules, and branding are all fully configurable to your organisation’s needs. What if a device is not returned?+ The platform automatically alerts both the borrower and admins when a loan is overdue — with a full audit trail showing who, when, and from which locker. Does it integrate with existing systems?+ Yes — ITSM platforms, AD/LDAP authentication, and existing ID badge systems. Our team ensures a seamless fit with your current infrastructure. Ready to transform your device management? Get in touch today — explore how our smart loaner lockers can streamline operations and delight your users. Talk to us Download brochure