Smart Locker Software Platform | RIFE LockerOS
One Smart Locker Platform
for Assets, Employees & Access
Give employees convenient self-service access to company equipment while maintaining complete control over reservations, approvals, locker access, inventory and transaction history.
Employees collect, borrow and return equipment directly at the smart locker.
Employees request assets, reserve equipment, view approvals and track current loans.
Managers control employees, assets, locker compartments, permissions, reservations and audit records.
Three Interfaces. One Integrated Smart Locker System.
The touchscreen kiosk, employee portal and administrator console operate as one connected platform. Employee and asset information, reservations, locker assignments, permissions and transactions are maintained within the same operational system.
Employees authenticate at the locker and can:
- Browse authorised shared equipment
- Select assets and choose quantity
- Collect approved reservations
- Return borrowed equipment
Employees can:
- Search available equipment
- Request an asset with required dates
- Track approval status
- View current loans and previous transactions
Administrators can:
- Register employees and assets
- Configure locker compartments
- Assign RFID cards and approve requests
- Allocate locker doors and monitor inventory
- Review full transaction history
Let Authorised Employees Take Shared Equipment Without Waiting for Approval
Frequently used equipment can be stored inside shared smart locker compartments. Selected employees can be authorised to borrow these assets directly from the touchscreen without requesting approval every time.
Ideal for:
- Factory tools and maintenance equipment
- Test instruments and IT accessories
- Workshop tools and shared operational equipment
Every withdrawal and return is recorded against the employee, asset, quantity and locker compartment.
Request Equipment Before You Need It
For equipment requiring prior approval, employees can submit a reservation through the web portal.
Employees can search the asset catalogue and specify:
- Asset required
- Quantity
- Collection date and expected return date
- Purpose or project notes
Employees Always Know the Status of Their Equipment
The Employee Portal provides one place to monitor all asset requests and active loans.
Waiting for manager approval.
Equipment has been authorised and prepared for collection.
Equipment currently issued to the employee.
Equipment successfully returned.
Requests that were not approved.
Approve the Request. Allocate the Locker. Prepare the Asset.
Controlled and higher-value equipment can follow an administrator approval workflow.
When an employee requests equipment, the administrator can review:
- Employee and requested asset
- Quantity and required dates
- Purpose and available locker compartment
Different Compartments for Different Business Requirements
Stores approved shared equipment. Authorised users can borrow equipment directly without requesting individual approval.
Used for assets requiring approval or specific allocation before access is granted.
Empty locker space can be reserved for an employee, visitor or contractor for a specific period.
Unused compartments remain available for future asset allocation, employee reservations or changing operational needs.
Decide Who Can Access What
Administrators can register employees and manage their smart locker permissions centrally.
Employee profiles can contain:
- Employee ID and department
- Role and email address
- Security PIN and RFID Card UID
- Account status, locker and asset permissions
Can directly borrow approved maintenance tools.
Can request laptops and IT equipment.
Can access only specifically allocated assets or lockers.
Can receive additional permissions according to company policy.
Flexible Authentication for Employees and Visitors
Employees tap their company badge or assigned RFID card.
Employees authenticate using their ID and personal security PIN.
Quick digital authentication for supported workflows.
Temporary access for contractors, visitors or authorised guests.
Know What You Have, Where It Is and Who Is Using It
Every item managed through the smart locker platform can be registered in the central asset catalogue.
Asset records can include:
- Asset photograph and asset code
- Equipment name and category
- Manufacturer and model number
- Serial number and company asset tag
- Stock quantity and assigned locker
- Current availability status
View current available quantities.
Know exactly where equipment is stored.
See whether equipment is available, reserved or borrowed.
Maintain records of equipment movement.
Complete Accountability for Every Asset Movement
Every important transaction can be recorded within the system.
Administrators can review:
- Employee and asset
- Quantity issued
- Issue date and time
- Return date and time
- Assigned locker compartment
- Transaction status and approval history
The administrator can perform periodic physical inventory checks and compare:
The system can identify:
- Matched inventory
- Missing items
- Surplus items
- Quantity discrepancies
Full record of every asset movement.
Periodic physical stock verification.
System and maintenance event records.
Download reports for external review.
Built for Shared Equipment Environments
Tools, meters, maintenance equipment and PPE.
Laptops, tablets, projectors and temporary employee lockers.
Shared laptops, accessories and replacement equipment.
Specialist tools and testing equipment.
Scanners, handheld terminals, radios and operational equipment.
Prepare equipment for employees visiting another office or location.
Turn Your Locker Into an Intelligent Asset Service Point
Combine employee self-service, controlled approvals, smart locker allocation, asset inventory and transaction tracking in one integrated system.
One Smart Locker Platform. Complete Operational Control.