Controlled accessActual frame from the supplied RIFE workflow video.
AUTHORISED
📁 RFID File Cabinet
RIFE RFID File & Document Cabinet
RIFE RFID File & Document Cabinet helps organisations locate and control physical records without relying only on manual registers. RFID-tagged files can be associated with shelves, zones, users and movement transactions.
The cabinet is suitable for offices, hospitals, legal departments, archives and institutions. Access control, alarms, shelf formats and software retention policies can be configured to match the document workflow.
Controlled file & document storageRFID • Access Control • Dashboard • Audit Trail
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File-Level Tracking
Individual file movement history
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RFID Identification
Tagged files detected in real time
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Controlled Access
RFID card, PIN, QR & biometric
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Dashboard Software
Real-time visibility & alerts
₹700,000
Starting Price + GST | Final price varies based on configuration
Key Applications
Where the RFID File & Document Cabinet is Used
RIFE RFID File & Document Cabinet helps organisations locate and control physical records without relying only on manual registers.
🏢
Corporate Records
Manage corporate records, contracts and important business documents.
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Hospital Case Files
Track patient records, medical files and clinical documentation.
⚖️
Legal and Compliance Documents
Control legal files, case documents and compliance records.
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Government and Institutional Archives
Manage archives, historical records and government documents.
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Quality Documentation
Track quality manuals, SOPs and controlled documentation.
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Engineering Drawings and Controlled Manuals
Manage engineering drawings, technical manuals and specifications.
Key Features
Key Features of RIFE RFID File & Document Cabinet
Designed for controlled storage and tracking of files and documents.
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RFID Item Identification
Item movement history with date, time and user records.
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Multiple Access Methods
RFID card, PIN, QR code and optional biometric access choices.
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Electronic Locking
User-level permissions with electronic door and zone locks.
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Issue, Return & Access Logs
Detailed audit trail with date, time and user details.
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Inventory Dashboard
Configurable overdue alerts and real-time visibility.
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Integration-Ready
API, ERP, WMS or DMS integration options.
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Audit Trail & Reports
Downloadable reports and role-based dashboard views.
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File Location & Movement History
Track file location and movement history across shelves and zones.
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Unauthorised Removal Alerts
Optional shelf-zone indicators and unauthorised-removal alerts.
Specifications
Typical Specifications
Typical / configurable specification – subject to final project requirement. RFID, access control and software options are available.
Field
RIFE Proposed / Configurable Specification
Cabinet Type
RFID file and document storage cabinet
RFID Technology
UHF or HF RFID depending on file density and workflow
Access Method
RFID card, PIN or QR; optional biometric access
Storage
File shelves, hanging-file frames or custom document compartments
Display
Optional touchscreen or remote dashboard
Locking
Electronic door lock; zone locks optional
Material
Powder-coated metal with solid or transparent doors
Software
File registry, location, checkout, due dates and audit trail
Connectivity
Ethernet/Wi-Fi; DMS integration optional
Power
230 V AC typical
Installation
Floor-standing, wall-mounted or compact mobile format
Customization
File size, shelf pitch, access rules, labels and integration
How It Works
How the RFID File & Document Cabinet Works
The system follows a simple workflow to ensure controlled access and accurate tracking.
1️⃣
User Login
User logs in using the configured access method (RFID card, PIN, QR or biometric).
2️⃣
Cabinet Unlocks
The cabinet or authorised compartment unlocks based on user permissions.
3️⃣
Item Detection
RFID reader detects tagged files in the monitored zone.
4️⃣
Transaction Recording
The system records the file issue, return or movement.
5️⃣
Dashboard Update
The inventory dashboard updates the current status in real time.
6️⃣
Alerts & Reports
Configured alerts and reports are generated for exceptions or review.
Industries Served
Industries Served
RIFE RFID File & Document Cabinet is used across a wide range of industries.
🏛️
Government and Public Sector
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Healthcare
⚖️
Legal and Financial Services
🏗️
Manufacturing Quality Teams
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Education
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Corporate Administration
FAQ
Frequently Asked Questions
Does RFID scan the text inside a file?
No. RFID identifies the tagged file or folder; document digitisation and content search are separate functions.
Can the system show the last user who removed a file?
Yes, when removal occurs through the configured authenticated workflow.
Can overdue file alerts be generated?
Yes. Checkout periods and reminders can be configured.
Can it integrate with a document management system?
Integration may be developed after reviewing the DMS interface and file identifiers.
Are confidential-file controls available?
Role-based access, audit logs and optional compartment locking can be configured, but the customer must define its security policy.
Pricing & Customization
Starting Price & Customization
Final price may vary based on cabinet size, RFID hardware, access control, software, compartments, quantity and customization.
₹700,000
Starting Price + GST | Final price based on configuration
Available in multiple configurations. Cabinet dimensions, storage layout, RFID design, access control, software, integrations, colour and branding can be customized. Final scope is subject to site conditions and approved project requirements.
Get in Touch
Request a RFID Cabinet Consultation
Need a custom RFID file and document cabinet for your office, hospital or institution? Contact RIFE Technologies for RFID file cabinets, access control and inventory dashboard solutions.
✅
Thank You!
Your message has been sent successfully. Our team will get back to you within 24 hours.
📞 In the meantime, you can reach us at 9899250704 or sales@rifeindia.com
Prefer to talk?
Our team is available Monday–Saturday, 9:00 AM – 6:00 PM
Business Hours
Monday – Saturday: 9:00 AM – 6:00 PM
Sunday: Closed
Ready to Implement?
Get Your RFID File & Document Cabinet Today
RIFE can help design a custom RFID file and document cabinet with file shelves, hanging-file frames and custom document compartments for your office, hospital or institution. Whether you need a simple file tracking system or a sophisticated cabinet with unauthorised removal alerts and DMS integration, RIFE can provide the right solution with complete customization support.
📞 9899250704 | ✉️ sales@rifeindia.com
Need Help?
Get the right model recommendation.
Send your quantity, use case and accessories needed. Rife will suggest the correct configuration.
INCustom manufacturing and bulk order support in India.
QQuote support for hospitals, schools, offices and enterprises.
SAccessories, configuration and dispatch guidance available.
RIFE RFID FILE & DOCUMENT CABINET
Controlled files. RFID visibility. Complete audit trail.
The RIFE RFID File & Document Cabinet combines tagged-file identification, controlled user access and software records for confidential files, contracts, patient records, drawings and other physical documents.
Each RFID-tagged item can be detected automatically when it enters or leaves the controlled cabinet, helping organisations know what is inside, who accessed it and when it was returned.
Watch the actual product video →See the workflow
RFID ACTIVE
Tagged files monitored
Tagged files monitored
✓ ACCESS CONTROLLED
User event recorded
User event recorded
AUDIT TRAIL
Issue / return logged
Issue / return logged
RFID file identityAutomatic tagged-item recognition
Controlled user accessRFID card, PIN, QR or optional biometric
Automatic inventoryDetect removals and returns
Audit softwareUser, item, date, time and status
LIVE FILE WORKFLOW
From authentication to return — every movement can be recorded.
1AuthenticateAuthorised user identifies with the configured access method.
2UnlockThe electronic lock releases for an authorised user.
3Remove / ReturnOne or more RFID-tagged files or documents are removed or returned.
4CloseThe cabinet is closed after the transaction.
5Auto ReadThe cabinet reads the RFID inventory inside the controlled zone.
6LogThe software records user, item, date, time and transaction status.
ACTUAL PRODUCT VIDEO
See the smart drawer / locker workflow in action.
RIFE RFID FILE & DOCUMENT CABINET • LIVE DEMO
Authenticate • Access • Remove / Return • RFID Read • Audit Log
RIFE PRODUCT DEMO
File / document interactionTagged items are handled inside the controlled storage workflow.
SCANNING... → RFID READ
Return & verificationInventory status can update after the cabinet closes.
RETURN → LOGGED
Secure physical recordsDesigned for controlled files and confidential physical records.
INVENTORY ACTIVE
SMART APPLICATION CONCEPT
Know what is inside, what moved and who accessed it.
The connected dashboard can maintain item masters, users, locations, stock status, transaction history and configurable reports.
LIVECabinet inventory
USERAccess identity
ITEMIssue / return status
ALERTOverdue / exception
RIFE RFID Document Control LIVE
F01
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10:24Authorised cabinet accessSuccess
10:23Contract file F03 removedLogged
10:18Project drawing F05 overdueAttention
10:12Inventory synchronisedUpdated
CONFIGURATION & APPLICATION
Configure the cabinet around your document-control workflow.
RIFE RFID DOCUMENT CONTROL
RFID FILE & DOCUMENT CABINETControlled access • Automatic RFID read • Audit trail
Physical records workflow • RIFE Technologies
Stored itemsLegal files, contracts, patient records, drawings, project files and confidential documents
RFID identificationReaders, antennas and registered RFID-tagged items
User accessRFID employee card, PIN, QR code or optional biometric authentication
Access controlElectronic locking with configurable user permissions
Software recordsInventory, user transactions, issue / return history, overdue items and exceptions
AlertsLow-stock, missing-item and configurable exception alerts
ConnectivityEthernet or Wi-Fi; optional API / structured data integration after technical review
Cabinet optionsCustom shelves, drawers, bins, compartments and optional charging points
Optional hardwareTouchscreen, barcode scanner and camera
ApplicationsGovernment, hospitals, legal, finance and corporate records rooms
Project engineeringRFID tag, antenna layout and read accuracy depend on item material, density and cabinet design
RIFE RFID FILE & DOCUMENT CABINET
Plan the right controlled-document workflow.
Share your file types, quantity, users, authentication preference, cabinet layout and software integration requirement.